VRG Birthday Parties!

1.  Create an account or log in to you approach portal here: https://valleyrockgym.portal.approach.app/ 
2. Click on the ‘Birthday Parties' tab.
3. Select a party time slot.  (If a party time slot has already been booked, it will say 'sold out')
4. Select a Birthday Party Ticket and add to cart. 
5. Read and agree to the Birthday Party Terms & Conditions  and assign the ticket to yourself.
6. Finish payment and booking 

After paying, please email our party coordinator at party@valleyrockgym.com to confirm the date and time of the party. Our party coordinator will communicate next steps. 

 For kids ages 4-7 we have a ratio of 4:1 child to instructor

• The party package covers 8 kids.
• For more than 8 kids, we require an additional instructor fee of $30 and $15 per additional kid, max of 12 kids.

For kids ages 8 and above, we have a ratio of 6:1 child to instructor

• The party package covers 8 kids
• $15 per additional child. Max of 12 kids. 

Party participants/climbers must be at least 4 years old. 

• Children, toddlers and babies who may be siblings of party participants and who are under 4 years of age must be directly supervised and within reach of their parent/guardian at all times. Parties can be quite high energy and dynamic and it is our intention to ensure the safety of all participants. Instructors are not responsible for supervising kids who are not Birthday Party Participants.  

We have a minimum age of 4 years old for Birthday Party Participants. Children, toddlers and babies who may be siblings of party participants and who are under 4 years of age must be directly supervised and within reach of their parent/guardian at all times. Parties can be quite high energy and dynamic and it is our intention to ensure the safety of all participants. Instructors are not responsible for supervising kids who are not Birthday Party Participants.  

The head of the party must send a headcount (total # of climbers) to our Party Coordinator at party@valleyrockgym.com at least 10 days before the party. This ensures that we are able to staff the party appropriately. 

If there are more than 8 climbers, any additional climbers must get paid for 10 days before the party ($15 per climber). Failure to notify Valley Rock Gym of additional climbers within the appropriate time frame (10 days prior) will result in additional fees of $25/climber.

 A week before the party, our coordinator will reach out to inquire about a more complete roster, including all the names of the party participants. Our party coordinator can then confirm who does and doesn’t have a waiver on file. 

Having a party roster and waivers signed ahead of time will also allow for a smooth check in process for you, your guests, and our staff. All children attending the party who are under the age of 18 need a liability waiver signed by a parent. All attendees, whether or not they are climbing, will need a waiver on file in order to attend the party. This includes parents, grandparents etc. Instructions on how to fill out a waiver can be found here: WAIVER (valleyrockgym.com)

Kids should wear active, comfortable clothes and tennis shoes. Pants that your child can move freely in can reduce minor abrasions associated with contact with our climbing walls, but are optional.  Layering athletic pants over shorts can provide good options for kiddos that like shorts when they heat up! Climbing rental shoes are provided for those who are climbing party participants.  

 Yes! There are plenty of tables, chairs, and space for decorations. Food and drink are welcome as long as it is contained within the designated eating space and people wash their hands both before and after eating.

If you have food that needs to remain in the freezer or fridge prior to consumption, we can store it in our staff fridge. 

 Parents are welcome to hang out during the party as long as they have a waiver on file. We staff the party so parents are not required to supervise the climbers during their reservation, although they are encouraged to watch and cheer on their kids as they climb. Parents are also welcome to enjoy nearby Ants on a Log or Beer Place during their reservation (please see online for their hours as they may not align with your party) 

 No experience necessary! Our instructors will teach all necessary basic climbing skills and safety.  

Our upstairs room is a large ocean and ship themed room with bouldering and auto belay walls. It offers a variety of climbing for all levels and ages, a seating area for food and hanging out, and space for climbing games. It also includes four autobelays and a large pirate ship structure with a slide. 

 We ask that your party stay in their designated party area so that our staff can keep eyes on the kids and make sure everyone is safe and accounted for.  

Everyone who wants to use the auto-belay outside of birthday parties or youth programs where VRG staff are present must have taken a separate certification class through the VRG. Birthday parties and youth programs do not count as certification to use the auto-belays. Please see our class schedule on Approach to book an auto-belay class.