Any and all birthday parties must be booked at least 14 days in advance. Unscheduled groups/parties are not allowed. We reserve the right to turn away any unscheduled groups/parties.
Valley Rock Gym is available for party rentals Saturdays from 11am-1pm or 2pm-4pm and Sundays from 2pm-4pm.
Our rental room available for birthday parties, the Pirate’s Lagoon, is located upstairs. It is a large ocean themed room with bouldering walls, a large wooden pirate ship, slide, and four auto belays. There are tables where families can hang out, eat food and celebrate together!
The base rate for renting the Pirate Lagoon (2 instructors for 2 hours) is $250:
- For kids ages 4-7 we require a ratio of 4:1 child to instructor
- The party package covers 8 kids (includes the birthday child!)
- For more than 8 kids, we require an additional instructor fee of $30 and $15 per
additional kid, MAX of 12 kids.
- For kids ages 8 and above, we require a ratio of 6:1 child to instructor
- The party package covers 8 kids
- $15 per additional child. MAX of 12 kids.
- Birthday Party Participants/Climbers must be at least 4 years old.
- Children, toddlers and babies who may be siblings of party participants and who are under 4 years of age must be directly supervised and within reach of their parent/guardian at all times. Parties can be quite high energy and dynamic and it is our intention to ensure the safety of all participants. Instructors are not responsible for supervising kids who are not Birthday Party Participants.
This rental package includes instruction, shoes and harnesses for the reserved timeslot.
Food and drink are welcome as long as it is contained within the designated eating space and people wash their hands both before and after eating. Party renters are responsible for taking home any extra food, drinks and decorations brought into the facility.
You can book a party 14 days to 3 months in advance.
Party Rental fees must be paid in full at the time of booking. After booking, you will receive an email form with some additional questions. After booking, please also email the Party Coordinator at party@valleyrockgym.com. Your reservation is not complete until you have emailed the Party Coordinator.
The organizer of the party must send a complete headcount to our Party Coordinator at party@valleyrockgym.com at least 10 days before the party. This ensures that we are able to staff the party appropriately.
If you plan on having more than 8 climbers, those additional climbers must get paid for 10 days before the party ($15 per additional climber). If an additional instructor is required, a $30 instructor fee must also be paid for 10 days before the party.
Failure to notify Valley Rock Gym of additional climbers within the appropriate time frame (10 days prior) will result in additional fees of $20/climber.
There will be no refunds for additional climbers and instructor fees.
Once you reach out to our Party Coordinator, you will receive the link to a roster for your party. The parent/guardian of each attendee will be responsible for adding their child to the roster 5 days before the party. Any participants who are not on the roster AND are not accounted for in the original headcount sent to the party coordinator result in additional fees of $20/climber.
All children attending the party who are under the age of 18 need a liability waiver signed by a parent. All participants, whether or not they are climbing, will need a waiver on file in order to attend the party. This includes parents, grandparents etc. (Please visit the waiver tab for instructions on how to fill out a waiver)
